Alexandria USS Swim Club Board Meeting Minutes
November 16, 2009
Call to Order 6:15 p.m.
Present: Randy and Maureen Winger, Mike and Kelly Wencl, Holly Wallerich, Tammy Paulson, Kris Chromey, Tom Jacobson, Jeff Meland, Kristen Eklund
Old News:
Website
Discussed progress of website. Kristen Eklund wants to enter, names, addresses, phone numbers and photos. Other board members expressed their concern that some parents may not approve and thought a consent form needs to be signed by parents to enter information on the website. Tom Jacobson will create the form to hopefully hand out to parents at the next intersquad meet which is December 3.
Committees
Discussion of committees was briefly talked about and was decided to talk about them when needed, such as home meets and start of new season. We still need to clarify who is on what committees.
New News:
Contracts for Coaches
Tom Jacobson is drawing up new contracts for the winter season for the swim coaches. They are still going to be considered as independent contractors. Tom will have the contracts done for approval by the board for the next board meeting.
Swim Club By-Laws
Tom is also redoing some of the swim club by-laws. Such as annual board meetings, election or reelection of board members and term limits of board members.
Annual Board Meeting
The board decided to have an annual board meeting on March 15, 1010 to elect new board of directors. All board members need to be present.
Before the next board meeting Kristen Eklund and Kris Chromey will be meeting to confirm current board members.
Mike Wencl will be giving the Quickbooks files to Randy Winger for his management for the swim club.
Coach Resignation
Mike and Kelly Wencl announced that they will not be available to coach the summer season. Mike did say he would be available for questions and help with meets. Board members will need to find new coaches.
Next board meeting will be December 7 at 6:00 p.m. at Discovery Middle School.
Meeting adjourned 7:15 p.m.
Kris Chromey
Secretary
