Alexandria USS Swim Club Board Meeting Minutes
October 14, 2009
Call to Order 6:30 p.m.
Board Members Present: Patty Lindgren, Tom Welle, Maureen Winger, Mike Wencl, Holly Wallerich, Tammy Paulson, Kelly Wencl
Board Members Absent: Kristen Eklund, Tom Jacobson
Others Present: Kris Chromey
Old News: Discussed progress of website. The calendar is starting to be updated with the practice times and swim meets. So far it looks good, we just need to add the information.
New News: Committee meetings and the lack of attendance was discussed. What are the committees, who chairs them and who are them were discussed as follows:
Finance: Randy Winger, Maureen Winger and Mike Wencl
Apparel: Patty Lindgren, Brenda Wysoski and Laurie LeBrasseur
Communications: Jeff Meland, Jill Johnson
Awards: Holly Wallerich, Tammy Paulson, Joni Jacobson
Legal: Tom Jacobson
Concessions: Andrea Bergquist, Tammy Welle
The need to know who is on what committees and who chairs them is still to be determined and once you are on a committee do you know what your duties are since no one met last week.
Secretary: The need for a secretary ASAP was brought up. Kris Chromey volunteered to help. A motion was made by Patty Lindgren to appoint Kris Chromey as a board member. Second by Tom Welle, all were in favor. Another motion was made by Holly Wallerich to appoint Kris Chromey as Alexandria Swim Club Secretary. Second by Tom Welle, all were in favor. Kris agreed to type minutes of meeting and forward to Kristen Eklund for approval to post on website for everyone to read.
Contracts for coaches: Tabled until next board meeting due to Tom Jacobson not being present.
Winter Registration: Winter registration is October 26. Board members are encouraged to attend. Mike Wencl will speak to new parents about swimming, Kristen Eklund, President of Swim Club, is encouraged to speak about Swim club and swim meets. Holly Wallerich is going to represent parents and answer any questions parents may have about practices, meets or any other questions.
Pro-rated fees were discussed and determined that for the winter season we would allow $75 per month for those swimmers that can not swim all 3-4 months of the swim season. Mike will be adding this to the registration form.
Registration Fees: Registration fees are still $200 per person, for new swimmers and $250 per person, for returning swimmers. Mike and Maureen discussed the need to have separate checks for registration and apparel. If a parent wants to buy apparel and pay for registration on the same night they need to do separate checks. If is difficult to separate the two when tracking the where the money comes.
Fees for meets: Mike and Maureen suggested that in the future all meets will be paid by the club and at the end of the season parents will receive a bill for the total of meets attended. This makes it easier to hand one check to the hosting club and also easier to bookkeeping. All agreed.
Apparel Sales: On registration night tables will be set up for apparel sales. Mike also suggested that the first full week of practice apparel items be available all nights for parents. Mike also suggested the first week of December apparel tables be set up for more sales for Christmas gifts. All agreed.
Winter Calendar: A motion was made by Mike Wencl to approve the winter calendar. Motion was seconded by Patty Lindgren, all in favor.
Date for next Board Meeting: Maureen Winger suggested the day of the week be changed for meetings due to many parents not being able to attend. Monday nights became the night of choice. Also the time was suggested to be moved a half hour earlier so the coaches can attend and leave for practice. The next board meeting will be at Discover Middle School on Monday, November 16th at 6:00 p.m.
Club Charter: Mike Wencl discussed the deadline for the Swim Club charter being October 31. Mike will be contacting the necessary board members to complete this charter by October 31.
Meeting adjourned 7:35 p.m.
Kris Chromey
Secretary
